Notice of Privacy Practices

Embark Therapeutic Services, LLC

Effective Date: 2/1/2026

This Notice of Privacy Practices describes how protected health information (PHI) about you may be used and disclosed, and how you can access this information. Please review it carefully.

Our Commitment to Your Privacy

Embark Therapeutic Services, LLC is committed to protecting the privacy and confidentiality of your mental health information. We are required by law to maintain the privacy of your protected health information and to provide you with this Notice explaining our legal duties and privacy practices.

How We May Use and Disclose Your Information For Treatment

We may use and share your protected health information to provide, coordinate, or manage your mental health care. This may include consultation with other healthcare providers involved in your care, when clinically appropriate and permitted by law.

For Payment

We may use or disclose your information for billing, insurance claims, and payment-related activities, if applicable.

For Health Care Operations

We may use or disclose information for practice operations such as quality assurance, supervision, training, licensing, and compliance with legal obligations.

Telehealth Services

Embark Therapeutic Services, LLC provides therapy through HIPAA-compliant telehealth platforms. Clinical information shared during telehealth sessions is protected to the same extent as in-person care.

Please note that while we take reasonable steps to protect your information, electronic communication carries inherent risks.

Uses and Disclosures Requiring Your Authorization

We will obtain your written authorization before using or disclosing your protected health information for purposes not described in this Notice, including:

Release of records to third parties not involved in your care
Use of information for marketing purposes
Sharing psychotherapy notes (with limited legal exceptions)

You may revoke an authorization at any time in writing.

Special Protections for Mental Health Information

Certain mental health information, including psychotherapy notes, substance use treatment records, and trauma-related disclosures, receives additional protection under federal and Oregon law. We comply fully with these heightened privacy standards.

Your Rights Regarding Your Health Information

You have the right to:

Access your medical records and request copies
Request corrections to your records if you believe information is inaccurate
Request restrictions on certain uses or disclosures
Request confidential communications, such as being contacted at a specific phone number or email
Receive a copy of this Notice upon request

Requests must be submitted in writing and will be handled in accordance with applicable law.

Our Responsibilities

We are required to:

Maintain the privacy of your protected health information
Provide you with this Notice
Follow the terms of the Notice currently in effect
Notify you if a breach occurs that may have compromised your information

Complaints

If you believe your privacy rights have been violated, you may file a complaint with:

Embark Therapeutic Services, LLC
LauraDouglasLCSW@gmail.com
458-217-8796

You may also file a complaint with the U.S. Department of Health and Human Services. Filing a complaint will not affect your care in any way.

Changes to This Notice

We reserve the right to change this Notice at any time. Any changes will apply to all protected health information we maintain. Updated Notices will be made available on our website and upon request.